SOP - User Accounts - Administrator accounts setup

To comply with regulated environment, two administrators should be created: IT Administrator and Lab Administrator.

IT Administrator

IT Administrator should have access to the station, but not to the data (chromatograms, methods, etc.) created by such station. IT Administrator's main responsibilities are managing configuration settings, user account management, and maintaining a cumulative list of users of the system.

To set an IT Administrator account in Clarity, the following needs to be done:

  • Open the Clarity station.
  • In the main Clarity window, use the System – User Accounts... command to enter the User Accounts dialog.
  • Create a user account with the IT Administrator rights:
  • Use the New button.
  • Fill in the User Name field with the desired user name.
  • Fill in the Desktop File field with the desktop file name and possibly the Description field with specification of the account (e.g., the IT Administrator description or the name of the person who should be contacted in case a change of settings is needed).

Note:

Use full names of users in the User Name field. These names will be displayed in the Audit trail records and in all reports. This will make it easier to identify the person responsible for each action.

  • Set the Password Restrictions (this will apply to all users). The minimal length (Min. Length) of the password must be specified (at least 6 characters are recommended; follow your company's policy), other fields are optional/dependent on regulations related to you.
  • Use the Change Password button to set the User Password for the IT Administrator account. The password must comply with the Password Restrictions set in the previous step.
  • Set the User Access Rights for the IT Administrator account: Open User Accounts and Open Configuration. Also, the Open Audit Trail and Open Audit Trail Settings options should be checked.
  • To use Clarity Archive function, it is necessary to enable Access To all instruments and the Archive / Restore option. When an external tool is used for backup, these options should not be enabled.

User Accounts - Setting the IT Administrator account

Lab Administrator

Lab Administrator should have access only to the data (chromatograms, methods, etc.) created on a Clarity station. Lab Administrator's main responsibilities are allocating CDS resources to users, creating and maintaining projects, creating and verifying methods, custom calculations and reports, etc.

To set a Lab Administrator account in Clarity, the following needs to be done:

  • Open the Clarity station.
  • In the main Clarity window, use the System – User Accounts... command to enter the User Accounts dialog.
  • Create a user account with the Lab Administrator rights:
  • Use the New button.
  • Fill in the User Name field with the desired user name.
  • Fill in the Desktop File field with the desktop file name and possibly the Description field with specification of the account (e.g., the Lab Administrator description or the name of the person who should be contacted in case a change of settings needed).

Note:

Use full names of users in the User Name field. These names will be displayed in the Audit trail records and in all reports. This will make it easier to identify the person responsible for each action.

  • Set the User Access Rights for the Lab Administrator account. The Lab Administrator's responsibilities are given by the particular lab's policy, but the Lab Administrator should never be able to modify configuration and perform changes in user accounts (except for allocating privileges to already created users, meaning access to Open User Accounts is sometimes justifiable/necessary). The most common set of access rights is displayed in the image below.
  • Optional: Select the Certificate to be used for electronic signatures.

User Accounts - Setting the Lab Administrator account