User Accounts

Chapters describing how to use User Accounts in Clarity, how to restrict some operations for defined users, and how to set shared settings for a group of users. User Accounts allow you to configure the settings for each user (Name, Password, Access Rights, and Digital Certificates) individually, and set the Password Policy for the whole station.

For the procedures on how to set the User Accounts to work in the GLP environment, see the Clarity in Regulated Environment manual.

The User Accounts can be configured from the User Accounts dialog. The proposed workflows regarding User Accounts are as follows:

Creating User Accounts

  1. Open the User Accounts dialog: click on or choose System - User Accounts.
  2. Create one typical User Account, that will be used as a template for others. More details can be found in the Creating a new user account topic.
  3. Set the Access Rights of this user as needed. More details can be found in the Restricting Access topic.
  4. Duplicate the created user account by the Duplicate command to copy the defined Access Rights to the new user. Set the Name and Desktop file of the new user. If needed, edit also the Access Rights. More details can be found in the Duplicating a user account topic.
    1. If you want the appearance of the tables, graphs, user settings, etc., shared between multiple users, set the desktop file to be the same for these users. More details can be found in the Sharing Settings topic.
  5. Set the Password Policy to comply with your organization policy.
  6. Save the User Accounts by clicking OK.

Managing User's Passwords

  • When logging for the first time, or when the password expires, the user will be prompted to set a password during logging to Clarity. More details can be found in the Setting a password topic.
    • If it complies with the organization password policy, it is also possible to set a blank password. More details can be found in the Logging without password topic.
  • It is also possible to change the user password any time you want. More details can be found in the Changing a password topic.

Managing User Accounts

  • There are two ways how to terminate the User Account in Clarity.
    • Disable the user. The user account is still visible in the list in the User Accounts dialog, but cannot be used for logging in, nor changing its access rights. This is fully reversible as the user that has right to access User Accounts dialog can Enable this account anytime. The user account with the same name as the disabled account cannot be created. More details can be found in the Disabling a user topic.
    • Delete the user. After the saving the User Accounts dialog after deleting the user, this action is irreversible. The user account with the same name can be created. More details can be found in the Deleting a user topic.

In the GLP options, it is possible to disallow the user account deletion and renaming, to ensure traceability and integrity of user accounts.